Person in Charge – Respite Manager

Ref: SC25-125

Applications are invited for the above Full-Time Permanent Position

The Organisation:

Stewarts Care is a long-established voluntary organisation providing comprehensive community-based services to people with intellectual disabilities.

We support people across a wide range of services within residential settings, day services, supported independent living, job advocacy and vocational training.

Purpose of the Post:

The primary role of the Person in Charge – Respite Manager will be to effectively manage the respite service / resource, in line with regulatory and best practice requirements. In so doing they must ensure that the respite service is of a high quality and has a core philosophy of equity at its centre.

To be considered for this post applicants must demonstrate the following:

  • Be registered with the Nursing and Midwifery Board of Ireland (NMBI) or have or have completed a Social Care (Honours) Degree.

  • Meet the requirements of the Health Act (2007) Regulations (2013) with regard to the requirements of a Person in Charge 

  • Good knowledge of the HIQA Standards and Health Act (2007) and associated Regulations and Guidance; and knowledge of national policies in the disability sector

  • Have a strong working knowledge of the HIQA Standards and Health Act (2007) and associated Regulations and Guidance; and knowledge of national policies in the disability sector.

  • A minimum of 5 years’ experience in a management role.

  • Experience working in Respite Services would be a distinct advantage.

  • Have excellent computer literacy and information technology skills.

  • Possess excellent report writing skills.

  • Be capable of effectively communicating, adapting as appropriate to the individual, group and situation.

  • Possess proven organisational skills with the ability to manage multiple tasks, prioritising and monitoring delivery and progress.

  • Have an up-to-date, valid Irish Driving License.

Salary and qualifications are in accordance with Department of Health consolidated pay scales:
Clinical Nurse Manager 2: € 57,198 - € 67,621

Social Care Manager 2: € 57,015 - € 65,240

Campaign Ref: SC25 - 125

Applications should include a CV and cover letter demonstrating how you meet the essential criteria.

All queries in relation to this post should be emailed to  recruitment@stewartscare.ie

Closing date: 20th April 2024

Applications will be short-listed based on the information supplied.

A panel may be formed, from which future permanent and temporary positions may be filled.

No assistance from recruitment agencies is required at this time.

Stewarts Care is an Equal Opportunities Employer

Job Description: Person in Charge – Respite Manager

Role 

Manager, Stewarts Care Respite Services (Including Person in Charge, Stewarts Respite Homes)

Scale 

CNM2 or SCM2 – Salary dependent on experience

Location 

Assigned Respite Homes and service locations.  

Reporting Relationship

Director of Care - Residents, or a person nominated by them.

Job Purpose 

The primary role of the Person in Charge / Manager of Respite Services will be to effectively manage the respite service / resource, in line with regulatory and best practice requirements. In so doing they must ensure that the respite service is of a high quality and has a core philosophy of equity at its centre.  They will also be the Person in Charge of the Stewarts Care Respite Homes.

Scope of the Role

The post holder will be required to manage, plan and co-ordinate all Respite Services, including the respite homes.

The post holder will be responsible for the provision of high quality, person-centred care and support to Service Users and the management of the respite homes / Designated Centre(s) ensuring the effective management of the staff team and resources.

The role involves liaising with and working with the Stewarts Care Respite Committee.

Engagement and relationship building with families is also a key feature of the role.

Key Duties and   Responsibilities

  • Effectively discharge your role as Person in Charge, in line with the requirements of The Health Act (2007) and associated Regulations.

  • Ensure that allocated resources are effectively managed and deployed.

  • Implement management systems, which ensure that the service provided is safe, appropriate to service user needs, of a high quality and effectively monitored.

Specific Duties and Responsibilities

Quality, Safety and Risk

  • Ensure the provision of a high quality, modern respite service.

  • The respite service must run at full occupancy throughout the year

  • Effectively discharge your role as Person in Charge, in line with the requirements of HIQA, the Health Act (2007) and associated Regulations.

  • Ensure that all Stewart Care policies and procedures are in place, up to date and effectively implemented in your areas of responsibility.

  • Ensure that Stewarts Care Safeguarding systems and processes are implemented effectively in your areas of responsibility.

  • Maintain an up-to-date Risk Register in line with the policy requirements.

  • Ensure the Risk and Incident Management policies and procedures are implemented effectively in your service area. 

  • Ensure all necessary risks are escalated to your Divisional Lead, through your line manager, in a timely manner.

  • Educate all staff and students on the standards and regulation (S.I.367) and their role in adhering to these.

  • Continually monitor and improve the quality of the service, through observation and audit.

  • Ensure that quality improvement plans from all audits (including HIQA inspections and provider visits) are implemented effectively.

  • Facilitate an annual review of quality, in line with regulation 23, and implement actions required from this review.

Person-Centred Service Provision

  • Ensure that the person accessing respite services is at the centre of service provision at all times.

  • Ensure that each person accessing respite’s relevant assessments, person-centred plan and care plans are up-to-date; based on their needs, wishes and rights; communicated effectively to all staff and effectively implemented.

  • Ensure that families are treated respectfully and communicated with effectively.

  • Implement any appropriate improvements identified from the feedback received from families, as part of the annual review of quality.

  • Ensure that the management of service user finances is strictly in line with the Policy and Procedures on same.

  • Ensure that the complaints policy is implemented effectively.

Management of Staff and Resources

  • Build an effective staff team.

  • Actively manage staff performance on a day-to-day basis and through the HR formal structures.

  • Convene and chair effective monthly staff team meetings and maintain comprehensive records of same.

  • Implement the Professional Development Planning and Supervision

  • Process for all staff in your service area

  • Ensure that you stay within your allocated staffing resource / budget.

  • Ensure that your roster is transparent, clear and meets the requirements as set out in the Dependency Needs Assessment Report, as conveyed to you by your Programme Manager.

  • Ensure that your actual roster is accurate and updated on TMS within the defined payroll periods. Ensure all clock cards are checked for each payroll period. 

  • Responsible for the correct information flow to TMS and payroll. 

  • Ensure that annual leave is allocated in a balanced and effective manner.

  • Ensure that agency staff usage is maintained within targets set by your line manager.

  • Ensure that the management of attendance policy is implemented effectively and take responsibility for the management of absence within your teams. 

Qualifications& Experience 

Candidates must meet the following criteria relevant to the role: 

  • Be registered with the Nursing and Midwifery Board of Ireland (NMBI).

  • Meet the requirements of the Health Act (2007) Regulations (2013) with regard to the requirements of a Person in Charge 

  • Have a strong working knowledge of the HIQA Standards and Health Act (2007) and associated Regulations and Guidance; and knowledge of national policies in the disability sector.

  • A minimum of 5 years’ experience in a management role.

  • Experience working in Respite Services would be a distinct advantage.

  • Have excellent computer literacy and information technology skills.

  • Possess excellent report writing skills.

  • Be capable of effectively communicating, adapting as appropriate to the individual, group and situation.

  • Possess proven organisational skills with the ability to manage multiple tasks, prioritising and monitoring delivery and progress.

  • Have an up-to-date, valid Irish Driving Licence.

 The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. PIC supernumerary status may be reduced or increased as directed by the Director of Care or person nominated by him or her.

Terms and Conditions of Employment

Person in Charge - Respite Service

Remuneration 

Remuneration is in accordance with the Department of Health (DOH) consolidated pay scales.

Current Salary Scale:

CNM2 OR SCM2

Salaries and increments are paid in accordance with DOH scales. 

Annual leave 

To be agreed at time of offer.  Dependant on Nursing years of service.

Working week 

The hours allocated to this post are 39 hours per week, exclusive of lunch breaks 

The allocation of these hours will be at the discretion of the Director of Care – Residents or a person nominated by them and in accordance with the needs of the service.

Probation 

All employees will be subject to a probationary period of 6 months, with an extension if required to 9 months. This probationary period applies to all employees irrespective of their role or type of role. 

Garda Vetting 

Stewarts Care will carry out Garda vetting on all new employees. An employee will not take up employment with the organisation until the Garda Vetting process has been completed and the organisation is satisfied that such an appointment does not pose a risk to the service users and employees. 

References

Stewarts Care will seek up to two written references from current and previous employers, educational institutions or any other organisation with which the candidate has been associated. Stewarts Care reserves the right to determine the merit, appropriateness and relevance of such references and referees. 

*Role is subject to HSE approval